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Access Control

Manage permissions and control who can access your documents

Overview

Access control in Antinium allows you to manage who can view, edit, and manage your documents. You can set permissions at the document level, folder level, or workspace level.

Permission Levels

No Access

The person cannot see or access the document at all. This is the default for documents that haven't been shared.

Viewer

Can view the document and add comments, but cannot make any edits.

  • View document content
  • View all language versions
  • Add comments
  • Export document
  • Cannot edit or translate

Editor

Can view and edit the document, including translating content.

  • All Viewer permissions
  • Edit document content
  • Translate text
  • Add/remove comments
  • Suggest changes
  • Cannot manage sharing or delete document

Admin

Full control over the document, including sharing and deletion.

  • All Editor permissions
  • Manage sharing settings
  • Change permissions
  • Delete document
  • Manage document settings

Owner

The person who created the document. Has all permissions and cannot be removed.

Document-Level Permissions

Set permissions for individual documents:

  1. Open the document
  2. Click "Share" in the top right
  3. Add people or groups
  4. Select permission level for each person
  5. Click "Share"

Document-level permissions override workspace-level permissions for that specific document.

Workspace-Level Permissions

Set default permissions for all documents in a workspace:

  1. Go to Settings → Workspace Defaults
  2. Scroll to "Default Permissions"
  3. Set default permission level for workspace members
  4. Set default permission level for external users
  5. Save settings

These defaults apply to new documents. Existing documents keep their current permissions.

Permission Inheritance

Permissions work in a hierarchy:

  1. Document permissions override workspace permissions
  2. Workspace permissions apply to all documents by default
  3. Owner permissions cannot be changed or removed

Example: If a workspace gives all members Editor access, but a specific document gives someone Viewer access, that person will only have Viewer access to that document.

Managing Permissions

Changing Permissions

  1. Open the share dialog for the document
  2. Find the person whose permissions you want to change
  3. Click the permission dropdown next to their name
  4. Select the new permission level
  5. Changes take effect immediately

Removing Access

  1. Open the share dialog
  2. Find the person you want to remove
  3. Click "Remove" or set permission to "No Access"
  4. Confirm the action
  5. They will lose access immediately

Groups and Roles

For Team and Business plans, you can organize people into groups:

Creating Groups

  1. Go to Settings → Members
  2. Click "Groups" tab
  3. Click "Create Group"
  4. Name the group (e.g., "Marketing Team", "Translators")
  5. Add members to the group
  6. Save the group

Sharing with Groups

You can share documents with entire groups:

  1. Open the share dialog
  2. Type the group name
  3. Select the group from the dropdown
  4. Set permission level for the group
  5. All group members receive the same permissions

Access Logs

For Business plans, you can view access logs:

  • See who accessed a document and when
  • View edit history and changes
  • Track permission changes
  • Export access reports

Access logs help with compliance and security auditing.

Best Practices

  • Principle of least privilege: Give people only the permissions they need
  • Regular audits: Review who has access to documents regularly
  • Use groups: Organize people into groups for easier management
  • Document-level control: Override workspace defaults for sensitive documents
  • Remove access promptly: Remove access when people leave projects or teams

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