Sharing Documents

Overview

Sharing documents in Antinium allows you to collaborate with team members, clients, and stakeholders. You can control who can view, edit, or comment on your documents.

Sharing with Workspace Members

The easiest way to share is with members of your workspace:

1. Open the document you want to share
2. Click the "Share" button in the top right
3. Select workspace members from the list
4. Choose their permission level (Viewer, Editor, or Admin)
5. Click "Share"
6. Members will receive a notification and can access the document

Sharing with External Users

You can share documents with people outside your workspace:

Shareable Links

1. Click the "Share" button
2. Toggle "Create shareable link" to ON
3. Choose the permission level for the link
4. Copy the generated link
5. Share the link via email, chat, or any other method

Email Invitations

1. Click the "Share" button
2. Enter email addresses in the "Invite people" field
3. Select permission level for each invitee
4. Add an optional message
5. Click "Send invitations"
6. Recipients will receive an email with access to the document

Permission Levels

Public Sharing

You can make documents publicly accessible (requires workspace setting to be enabled):

1. Enable public sharing in workspace settings
2. Open the document
3. Click "Share" → "Make public"
4. Copy the public link
5. Anyone with the link can view the document

Managing Shared Access

Viewing Shared Access

See who has access to your document:

1. Click the "Share" button
2. View the list of people with access
3. See their permission levels
4. See when they last accessed the document

Changing Permissions

1. Open the share dialog
2. Find the person whose permissions you want to change
3. Click the dropdown next to their name
4. Select a new permission level
5. Changes take effect immediately

Removing Access

1. Open the share dialog
2. Find the person you want to remove
3. Click the "Remove" button
4. Confirm the removal
5. They will lose access immediately

Link Expiration

For security, you can set expiration dates on shareable links:

1. Create a shareable link
2. Click "Link settings"
3. Set an expiration date
4. Optionally require a password
5. Save settings

After the expiration date, the link will no longer work and access will be revoked.

Best Practices

• Use appropriate permissions: Only grant edit access to people who need it
• Review access regularly: Remove access for people who no longer need it
• Use expiration dates: Set expiration dates for temporary sharing
• Protect sensitive documents: Use password protection for confidential content
• Monitor access: Check who has access to your documents regularly

Related Topics

• Comments & Suggestions - Collaborate on content
• Access Control - Advanced permission management
• Understanding Workspaces - Learn about workspaces